publishing | Coordinator, Word Processing in Bourbonnais, IL

Coordinator, Word Processing

  • AbbVie
  • $48,490.00 - 80,970.00 / Year *
  • 729 E 4500 Rd N
  • Bourbonnais, IL 60914
  • Full-Time
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  • Processes, proofreads, verifies and manages various Clinical documents, ensuring they are submission-ready for publishing with an appropriate level of accuracy.
  • Communicates regularly with colleagues and management regarding timelines and conflict to timelines for word processing requests, eSubmissions issues, and document completion dates. Provides ongoing support for Medical Writers and others; acts as a liaison between eDocs support and Medical Writing organization as needed. Responsible for effective communication among team members.
  • Ensures all electronic document deliverables are processed and completed in alignment with timelines. Accountable for meeting the main objectives of assigned word processing projects within established timelines and with an appropriate quality level.
  • Ensures document format and style are consistent with defined eSubmissions format and styles, such that documents created in MS Word are correctly rendered to PDF. Confirms formats and styles are consistent with those in the clinical templates, when applicable.
  • Proofreads documents for accuracy and consistency. Accountable for providing services and results on time, accurately and consistent with expectations.
  • Populates document properties and ensures correct naming conventions are used per the eSubmissions System File Naming Conventions.
  • Accurately and timely maintains document tracking for all documents.
  • Ensures literature citations are correct. Performs literature searches.
  • Maintains knowledge of eSubmissions styles and formatting standards. Must continually train/be compliant with all current industry requirements as they relate to regulatory submissions, including electronic submission/approval standards.
  • Participates in process improvement activities.


  • High School Diploma or equivalent; equivalent experience considered.
  • 1+ year word processing or administrative experience or equivalent.
  • Strong knowledge of word processing including formatting, use of styles and templates, table formatting, cross-referencing, and bookmarking.
  • Knowledge and experience with Common Technical Document (CTD) content templates.
  • Experience with document checking, importation, and workflows in electronic document management systems.
  • Excellent written and oral communication skills.
  • Superior attention to detail.
  • High level computer skills. Proficient in electronic document management system. Excellent working knowledge of software programs in Windows environment.

At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.


* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.