Proposal Writer (Westfield)

Employment Type

: Full-Time


: Advertising/Marketing/Public Relations


This position will support the Vice President of Corporate Strategy and assist the Federal Sales Group with identification and analysis of upcoming requirements marked within the corporate pipeline.You will lead the corporate proposal center and be responsible for content management, proposal volume management and production throughout the proposal lifecycle. Provide initial proposal portfolio requirements through analysis to help identify engineering services requirements, refine the scope of these requirements if needed, and oversee specific proposal requirement needed to win new business.


Responsibilities will include:

  • Write, produce, and author all proposal documents and material for corporate related to RFP, RFQ Sources Sought and Market Survey questionnaires.
  • Coordinates proposal effects, volume management and writing assignments needed to meet proposal timelines and requirements with all sections of the RFP.
  • Attends and prepares for strategy meetings, raising issues, and communicating proposal timelines.
  • Drafts responses for proposal questionnaire from various resource including RFIs, Sources Sought and Market Research requirements
  • Responds to RFP and sales inquiries via access to proposal database.
  • Assists supervisor with development of sales presentations.
  • Assists in the assembly of proposal production materials as needed.
  • Drafts new content for proposal database as needed .
  • Daily monitoring of Government websites for Request for Proposal (RFP) releases, updates, amendments and any other information posted for solicitations of interest
  • Tracks and distributes all supporting documentation, amendments, Questions and Answers (Q&As), and deadline changes regarding all working proposals and upcoming opportunities
  • Creates detailed database reports based on requirements requested
  • Assists the Production Department with the assembly of Proposals
  • Prints, assembles and distributes binders containing RFP for working proposals
  • Updates and maintains company resume database
  • Creates CD backups for submitted proposals
  • Maintains and updates Proposal Calendar
  • Assists the Production Specialist with labels, tabs, shipping and printing
  • Assists the Production Department as needed
  • Qualifications:

    5 years experience preparing Federal proposals, involving engineering services, design-build, within the Department of Defense (DoD), state, local Government agencies.

    BA or BS degree in liberal arts is required. Eight years of equivalent experience working with DoD engineering services proposals may be substituted for a bachelors degree.

    Extensive MS Word and PowerPoint and Project experience required.

    Will work out of Shrewsbury, NJ office and be able to work overtime as required, including some evenings and weekends.

    Excellent writing skills required.

    Time management skills required.

    Good interpersonal skills required.

    Prior web research experience required.

    Validate proposals for compliance with the solicitation requirements.

    Establish and maintain files (electronic and hard copy).

    Print, assemble, quality check and package proposals and qualifications statements.

    Familiarity with ADOBE Creative Suite and proficiency in INDESIGN, desktop publishing or graphics

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